1. INTRODUCTION
Eaglesvale School Alumni (“Eaglesvale Alumni,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, protect, disclose, and otherwise process personal information collected through the Eaglesvale School Alumni website, related digital platforms, events, communications, and services.
This Privacy Policy is designed in accordance with recognized global privacy best practices and principles reflected in applicable privacy frameworks, including but not limited to:
- General Data Protection Regulation (GDPR)
- California Consumer Privacy Act (CCPA), where applicable
- California Privacy Rights Act (CPRA), where applicable
- Protection of Personal Information Act (POPIA), where applicable
- U.S. nonprofit privacy best practices
- International data protection principles
By using our website, you acknowledge and agree to the practices described in this Privacy Policy.
2. WHO THIS POLICY APPLIES TO
This Privacy Policy applies to all individuals who interact with Eaglesvale School Alumni through our website or related services, including but not limited to:
- Alumni
- Former students
- Former teachers
- Former staff
- Donors
- Sponsors
- Volunteers
- Event attendees
- Newsletter subscribers
- Community members
- Website visitors
- Job board users (if applicable)
- Partner organizations
- Individuals contacting us through forms or email
- Social media contacts
3. INFORMATION WE COLLECT
We may collect various categories of personal and non-personal information.
A. Personal Information
This may include:
- Full name
- Email address
- Phone number
- Mailing address
- City
- State/Province
- Country
- Graduation year
- School affiliation
- Employment details
- Professional profile information
- Social media profile details (if voluntarily provided)
B. Donation and Financial Information
Where donations are made, we may collect:
- Donor name
- Donation amount
- Donation date
- Payment confirmation information
- Billing contact details
Important:
We do not intentionally store full credit card or sensitive payment details where payments are processed through third-party providers.
C. Event Registration Information
When registering for events, we may collect:
- Attendee names
- Contact information
- Guest information
- Dietary preferences
- Participation preferences
- Ticket purchase details
- Event-related communication preferences
D. Volunteer Information
If you volunteer, we may collect:
- Volunteer application details
- Skills
- Interests
- Availability
- Community participation information
E. Sponsorship / Partnership Information
For sponsors or partners:
- Organization name
- Contact details
- Sponsorship inquiries
- Brand information
- Collaboration discussions
F. Communications Data
Information you provide when:
- contacting us
- completing forms
- submitting questions
- responding to surveys
- sending emails
- participating in interviews
G. Technical / Website Usage Information
Automatically collected information may include:
- IP address
- browser type
- device type
- operating system
- referral source
- pages visited
- time spent on pages
- click activity
- session duration
- approximate geographic location
- cookie identifiers
H. Media Content
Where applicable:
- photographs
- video footage
- testimonials
- audio recordings
- user-submitted media
4. HOW WE USE YOUR INFORMATION
We may use collected information for legitimate organizational purposes, including:
Alumni Engagement
- Maintaining alumni records
- Connecting alumni across regions and countries
- Supporting community networking
- Facilitating alumni initiatives
Communications
- Sending newsletters
- Alumni announcements
- Event invitations
- Community updates
- Organizational notices
- Surveys
- Program updates
Donations and Fundraising
- Processing donations
- Issuing acknowledgments
- Managing fundraising campaigns
- Donor stewardship
- Financial reporting
Event Management
- Processing registrations
- Sending event reminders
- Managing attendance
- Coordinating logistics
- Facilitating participant communication
Volunteer Coordination
- Matching volunteers with opportunities
- Managing volunteer participation
- Communicating volunteer needs
Sponsorship / Partnerships
- Managing sponsor relationships
- Responding to inquiries
- Supporting collaborative initiatives
Website Improvement
- Understanding user behavior
- Improving navigation
- Enhancing performance
- Fixing technical issues
- Optimizing user experience
Security and Protection
- Detecting fraud
- Preventing abuse
- Protecting systems
- Maintaining platform integrity
Legal / Administrative Purposes
- Regulatory compliance
- Governance administration
- Recordkeeping
- Dispute resolution
- Enforcement of policies
5. LEGAL BASIS FOR PROCESSING (WHERE APPLICABLE)
Depending on jurisdiction, our legal basis for processing may include:
- User consent
- Contractual necessity
- Legitimate organizational interests
- Compliance with legal obligations
- Protection of vital interests
- Public interest purposes where applicable
6. COOKIES AND TRACKING TECHNOLOGIES
Our website may use cookies and similar technologies.
These technologies help us:
- remember user preferences
- improve site functionality
- analyze website traffic
- understand user interactions
- improve content delivery
- enhance security
Types of cookies may include:
Essential Cookies
Necessary for website operation.
Functional Cookies
Used to remember settings and preferences.
Analytics Cookies
Used to understand traffic and user behavior.
Third-Party Cookies
Used by embedded tools or integrations.
Users may manage cookie settings through their browser preferences.
Disabling cookies may affect website functionality.
7. EMAIL COMMUNICATIONS
We may send:
- newsletters
- alumni updates
- fundraising communications
- event notifications
- volunteer opportunities
- sponsorship communications
- important organizational announcements
Users may opt out of non-essential communications by:
- clicking unsubscribe links
- contacting us directly
Some operational or legally required communications may still be sent.
8. SHARING OF INFORMATION
We do not sell personal information.
We may share information only where reasonably necessary.
Possible recipients include:
Service Providers
Such as:
- website hosting providers
- payment processors
- email communication platforms
- analytics providers
- event platforms
- database administrators
- technical support providers
Organizational Leadership
Authorized leadership or administrators who require access for legitimate operations.
Legal / Regulatory Authorities
Where required by law, subpoena, legal process, or compliance obligations.
Protection Purposes
Where necessary to:
- protect users
- investigate misuse
- enforce policies
- prevent fraud
- protect organizational interests
Business Transition Situations
If organizational restructuring occurs, information may transfer as part of continuity planning.
9. PAYMENT PROCESSING
Donations and payments may be processed by secure third-party providers.
Examples may include:
- Stripe
- PayPal
- other approved processors
Payment data is subject to the privacy and security policies of those providers.
We do not intentionally store full payment card details on our systems unless explicitly supported under secure compliant infrastructure.
10. INTERNATIONAL DATA TRANSFERS
Because Eaglesvale Alumni serves a global alumni community, information may be transferred across borders.
This may include transfers to countries where privacy laws differ from a user’s country of residence.
Where required, we will take reasonable measures to support appropriate safeguards.
11. DATA RETENTION
We retain personal information only for as long as reasonably necessary for legitimate organizational purposes, including:
- alumni engagement
- donor recordkeeping
- event administration
- volunteer coordination
- sponsorship management
- communications
- operational continuity
- legal compliance
- dispute resolution
- governance administration
Retention periods may vary depending on:
- type of information
- legal obligations
- operational needs
- donor compliance requirements
- recordkeeping expectations
When information is no longer reasonably required, we may securely delete, anonymize, or archive it.
12. DATA SECURITY
We take reasonable administrative, organizational, and technical measures to protect personal information.
Safeguards may include:
- password protection
- controlled access
- secure hosting environments
- encryption where applicable
- software updates
- restricted administrative access
- internal handling controls
However, no internet transmission or electronic storage method is completely secure.
Therefore, while we strive to protect information, we cannot guarantee absolute security.
13. YOUR PRIVACY RIGHTS
Depending on applicable law, individuals may have rights regarding their personal information.
These may include:
Right to Access
Request access to personal information we hold.
Right to Correction
Request correction of inaccurate or incomplete information.
Right to Deletion
Request deletion of personal information where legally permissible.
Right to Restrict Processing
Request limits on certain processing activities.
Right to Object
Object to certain uses of personal data.
Right to Withdraw Consent
Withdraw consent where processing is based on consent.
Right to Opt Out
Opt out of non-essential communications.
Right to Lodge a Complaint
Raise privacy concerns with applicable authorities where legally available.
To exercise rights, contact us using the information provided below.
Identity verification may be required.
Certain legal exceptions may apply.
14. CHILDREN’S PRIVACY
Our website is intended primarily for adults.
We do not knowingly collect personal information from children under the age required by applicable law without proper authorization.
Where children may appear in alumni-related events or media:
- parental or guardian consent may be required
- additional protections may apply
If we learn unauthorized child data has been collected, we will take reasonable corrective action.
15. THIRD-PARTY LINKS
Our website may include links to third-party websites or services.
Examples may include:
- social media platforms
- partner websites
- event tools
- payment providers
- job listings
- embedded media
We are not responsible for third-party privacy practices, policies, or content.
Users should review third-party policies independently.
16. USER-GENERATED CONTENT / COMMUNITY AREAS
If the website includes:
- alumni directories
- comments
- discussion spaces
- testimonials
- forums
- public profiles
information voluntarily shared may become visible to others.
Users should use discretion when sharing public information.
We reserve the right to moderate content consistent with organizational policies.
17. MEDIA, PHOTOS, AND VIDEO
Eaglesvale Alumni may collect or publish media content for legitimate community purposes.
This may include:
- event photography
- videos
- interviews
- testimonials
- promotional media
Media use is also governed by our Media / Photo / Video Consent Policy.
18. DATA BREACH RESPONSE
If a data security incident occurs, we will take reasonable steps consistent with applicable law.
These may include:
- investigation
- mitigation
- containment
- security remediation
- notifications where legally required
19. CHANGES TO THIS PRIVACY POLICY
Eaglesvale School Alumni may update this Privacy Policy from time to time.
Updates may occur due to:
- legal changes
- operational changes
- website enhancements
- service updates
- governance improvements
- technology changes
When updates are made:
- the “Last Updated” date will be revised
- material updates may be communicated through appropriate channels
Continued use of the website after updates may constitute acceptance of the revised policy.
20. CONTACT US
For privacy-related questions, requests, corrections, concerns, or complaints, please contact:
Eaglesvale School Alumni
Email: info.alumni@eaglesvale.ac.zw
Website: eaglesvalealumni.ac.zw
21. INTERNATIONAL COMPLIANCE NOTICE
Because Eaglesvale School Alumni serves a global alumni community, this Privacy Policy is intended to reflect recognized international privacy principles.
However:
- privacy laws vary by jurisdiction
- legal rights may differ depending on location
- some provisions may apply only where legally required
Nothing in this Privacy Policy should be interpreted as limiting rights that may be available under applicable law.
22. DISCLAIMER
This Privacy Policy is intended as a governance and transparency document for website operations.
It does not constitute legal advice.
Eaglesvale School Alumni may wish to obtain legal review to confirm jurisdiction-specific compliance depending on operational scope, fundraising activities, and applicable laws.
