1. INTRODUCTION
Eaglesvale School Alumni values storytelling, community engagement, celebration, historical preservation, and the sharing of alumni experiences.
This Media / Photo / Video Consent Policy explains how Eaglesvale School Alumni may collect, use, store, publish, and manage photographs, video recordings, audio recordings, testimonials, and related media.
This Policy applies to media collected through:
- events
- interviews
- testimonials
- community activities
- volunteer participation
- fundraising initiatives
- promotional campaigns
- digital submissions
- Website interactions
- organizational communications
- Social media interactions and postings
2. PURPOSE OF MEDIA USE
Media may be used for legitimate organizational purposes, including:
- community storytelling
- alumni recognition
- event promotion
- fundraising campaigns
- newsletters
- Website content
- social media
- annual reports
- historical archiving
- community communications
- sponsor acknowledgments
- promotional campaigns
- educational/community awareness
3. TYPES OF MEDIA COVERED
This Policy may apply to:
Visual Media
- photographs
- portraits
- candid event images
- group photographs
- promotional images
Video Media
- interviews
- event recordings
- promotional footage
- community highlight videos
- livestream recordings
Audio Media
- interviews
- testimonials
- spoken recordings
- event audio capture
Written Testimonials / Statements
- quotes
- personal stories
- endorsements
- written submissions
User-Submitted Media
Media voluntarily shared by community members.
4. HOW MEDIA MAY BE USED
Media may be used in:
Digital Platforms
- Website
- social media channels
- newsletters
- email communications
- digital campaigns
Printed Materials
- flyers
- brochures
- event programs
- fundraising materials
- reports
- promotional publications
Historical / Archival Purposes
To preserve community history and alumni legacy.
Internal Organizational Use
For communications, planning, records, and organizational storytelling.
5. CONSENT PRINCIPLES
Eaglesvale School Alumni seeks to use media respectfully and responsibly.
Consent may be handled differently depending on context.
Public Events
Attendance and postings at public alumni events may be treated as acknowledgment that incidental photography, audio capture, or video recording may occur.
This may include:
- crowd scenes
- group images
- general event coverage
- public activities
- individual photos
Where practical, signage or announcements may be used.
Featured or Promotional Use
For more intentional or identifiable promotional use, Eaglesvale Alumni may seek explicit consent where appropriate.
Examples:
- featured interviews
- spotlight testimonials
- promotional campaigns
- highlighted personal stories
6. CHILDREN / MINORS
Where minors may be identifiable in media:
- appropriate parent or guardian consent may be requested
- additional care may be exercised
- applicable legal requirements may apply
This is especially relevant for family events, school-related functions, or youth-inclusive activities.
7. USER-SUBMITTED CONTENT
If individuals voluntarily submit media, testimonials, or related content, they confirm that:
- they have authority to share the content
- they have necessary permissions
- the content does not violate third-party rights
- Eaglesvale Alumni may use the content for legitimate organizational purposes unless otherwise agreed in writing
8. OPT-OUT REQUESTS
Individuals who prefer not to be photographed, recorded, or featured should notify Eaglesvale Alumni where reasonably possible.
This may be done by:
- informing event organizers
- contacting the organization
- communicating preferences in advance where practical
We will make reasonable efforts to honor such requests.
However:
Incidental inclusion in public event settings may not always be avoidable.
9. WITHDRAWAL OF CONSENT
Where consent is applicable and legally relevant, individuals may request review or withdrawal of consent for certain identifiable promotional uses.
Requests may be subject to practical limitations, including:
- previously published materials
- printed materials already distributed
- archival content
- legal obligations
- third-party platform limitations
10. STORAGE AND PROTECTION
Media assets may be stored using reasonable administrative and technical safeguards.
Access may be limited to authorized individuals or service providers where appropriate.
However, no digital storage environment can be guaranteed completely secure.
11. THIRD-PARTY PLATFORMS
Media published on third-party platforms may be subject to those platforms’ policies.
Examples:
- YouTube
- Vimeo
- other social or digital platforms
Once shared externally, distribution may be beyond Eaglesvale Alumni’s direct control.
12. POLICY CHANGES
This Media / Photo / Video Consent Policy may be updated periodically.
Reasons may include:
- legal developments
- operational changes
- organizational growth
- governance improvements
- Updated versions will reflect the revised “Last Updated” date.
13. CONTACT INFORMATION
Questions, requests, or media concerns may be directed to:
Eaglesvale School Alumni
Email: info.alumni@eaglesvale.ac.zw
Website: eaglesvalealumni.ac.zw
14. DISCLAIMER
This Policy is intended as a governance and transparency document.
It does not constitute legal advice.
Legal review may be advisable depending on jurisdiction, operational scope, and media use practices.
